How to Setup Cloud Sync with APlay Pro

If You Use APlay Pro on More Than One Computer, This Is Important

Cloud Sync inside APlay Pro isn’t just file storage.

It’s built specifically for churches and ministry workflows.

It’s:

• Built directly into APlay Pro
• Designed for church teams
• Organized around real ministry environments

For a One-Man Band

If you:

• Build slides at home
• Run them at church

Here’s your simple setup:

Home Editing Computer → Upload & Merge
Church Display Computer → Download & Merge

That’s it.

You build during the week.
You sync.
You walk into church.
Everything is there.

No USB drives.
No guessing.
No panic.

If You Have a Small Volunteer Team

Let’s say you have:

• One midweek editor
• One Sunday operator
• Maybe a backup machine

Here’s the recommended structure:

Editing Computer → Upload & Merge
Display Computer → Download & Merge
Volunteer/Backup Computer → Download & Read Only

That “Read Only” option is powerful. It prevents volunteers from accidentally editing shows and syncing those changes back to the editing computer.

If You’re a Larger Multi-Team Ministry

If you have:

• Main sanctuary
• Youth ministry
• Kids ministry
• Midweek service
• Special events

Each ministry should operate as its own ministry team with its own sync structure.

That means:

• Separate cloud backups
• Separate sync cycles
• No crossover conflicts

Youth syncing slides won’t affect Sunday. Conference builds won’t overwrite weekly services. This is scalable ministry structure.

Step-by-Step: How to Set Up APlay Pro Cloud Sync

Here’s how to set it up correctly.

Step 1: Create Your Church Account

Go to:
https://admin.b1.church/

Create your church account.

You will become the admin/master account holder.

Add additional users later if needed.

This connects your church to the ChurchApps ecosystem that APlay Pro uses for Cloud Sync.

Step 2: Create a Team

Inside your church dashboard:

Select Serve from the upper-left dropdown.
Click Create Team.
Name your team (example: “Sunday Service”).
Add members to that team.

Important:

Each team has its own cloud backup.

If you have multiple ministries, create separate teams for each. That way the kids ministry computer will sync different files than the computer in adult service.

Step 3: Connect APlay Pro to ChurchApps

On each APlay Pro computer:

Open APlay Pro.
Go to Files → Connect to ChurchApps.
Log in with an account that belongs to your team.
Select the correct team.

Now APlay Pro is connected to your church’s cloud structure.

Step 4: Choose the Correct Sync Option (Critical)

When prompted to sync, you’ll see options.

Here’s how to choose:

Primary Editing Computer

Choose: Upload & Merge

This pushes your edits to the cloud.

Primary Display Computer

Choose: Download & Merge

This pulls the finalized edits from the cloud.

NOTE: You will find this option in the “More Options” menu from the eye icon in the upper right.

Read-Only Machines (Optional)

Choose: Download & Read Only

This prevents accidentally editing the files on the cloud and keeps display machines up-to-date.

Step 5: Set Up a Shared Media Folder (Still Required)

Cloud Sync handles:

• Projects
• Shows
• Templates
• Layouts

It does NOT sync large media files like photos, graphics, motion graphic backgrounds, or videos.

For media, we recommend using a shared drive folder. Many churches may already have this setup. If not, we recommend Google Drive as a no-cost alternative.

Media Setup:

Create a dedicated Google account for media.
Install Google Drive Desktop on all APlay Pro machines.
Log into the same account on each computer.
Create a folder called “Media.”

In APlay Pro:
Go to Settings → Files → Set Media Folder and point it to that folder.

Every computer must point to the exact same media path.

Quick Setup Examples

Scenario 1 — One-Man Band

Laptop at home → Upload & Merge
Church PC → Download & Merge

Scenario 2 — Small Team

Editor PC → Upload & Merge
Sanctuary PC → Download & Merge
Backup PC → Read Only

Scenario 3 — Larger Church

Create separate sync structures for:

Sunday Services
Youth Ministry
Special Events

Remember, each sync group operates independently.